AP/AR Clerk

The fact that one of our long-time Factory Representatives saw this phrase engraved on a “pet-rock” and felt compelled to purchase and send it to us, speaks volumes about how we treat everyone.

OM Seating is a vibrant, warm, design-forward manufacturer of office seating. As part of OM Seating Accounting team, our AP/AR Clerk will be responsible for AP and AR related tasks, processing sales commissions/SPIFF , as well as serving as a backup for the team members as needed.

Are you a focused, driven, and roll-up-your-sleeves person who is looking to be part of a team? We want you!

Under this role you will:

• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Generate weekly aging report analysis with collection updates
• Prepare and set up new customer accounts
• Prepare and send monthly sales reports to sales reps
• Prepare and file monthly/quarterly/annual sales reports to various states
• Collaboratively work with accounting team for Month End Closing
• Work collaboratively with other accounting staff to ensure accuracy in finances
• Review and promptly respond to customer emails for various accounting related matters within 1 business day
• Effectively communicate with other departments to resolve customer order issues as they arise
• Serve as back up for the rest of the accounting team on their absence, with tasks such as:
  • Review, verify, adjust, and process SPIFF and sales commission monthly
  • Review, verify and process AP invoices and ensure payments are made in a timely manner
  • Process credit card payments per customer request on merchant services
  • Post customer payments by recording cash, check, and credit card transactions
  • Reconcile daily deposits between ERP and bank
  • Review customer account history and release orders
  • Maintain customer records in ERP and update as needed
  • Create credit memos for authorized deductions or adjustments on a weekly basis,
• Other duties as assigned.

Qualifications

• High degree of attention to detail is key!
• Strong time management and organizational skills
• Ability to work independently and prioritize tasks
• Proactive and critical thinking
• Flexible and Adaptable
• Must be reliable and extremely trustworthy
• Ability to maintain confidential and meticulous records
• Knowledge of basic accounting principles

Requirements

• Associate’s degree, with emphasis on accounting preferred
• 2-3 years’ experience with accounts payable, accounts receivable or general accounting
• Proficient Microsoft Office knowledge and skills (Excel, Outlook)
• Excellent mathematical skills
• Excellent verbal communication skills
• Excellent interpersonal and customer service skills
• Strong phone skills
• Calm and professional demeanor

Details

• Job Type: Full Time (40+ hours a week)
• One location: Ontario, CA
• Typical workday: 8:30a to 5:00p, M-F
• Pay Rate $23.00 – $25.00 Compensation may vary commensurate with experience

Benefits

• Medical/Dental/Vision Insurance
• 401k
• 401k Matching
• Sick Leave
• Vacation time
• Paid Holidays

Apply

To Apply, please send an email to [email protected] with the following:

• Portfolio and/or writing samples
• Position Title – Your Resume
• A Cover letter/Email Introduction

Thank you for your interest! We will communicate back to you soon.